Financial Reporting Cadence
1. The Weekly "Flash Report"
Target: System 01 Leadership Sync.
When: Monday Morning (10:00 AM). Format: Simple Dashboard (KPI Scorecard). Metrics:
- Cash on Hand (Bank Balance).
- Cash Collected Last Week.
- Cash Out (Burn) Last Week.
- Accounts Receivable (Overdue).
- Runway (Months).
2. The Monthly Financial Review (MBR)
Target: Leadership Team + Accountant.
When: 10th of the month (after books close). Format: Deep Dive PDF. Agenda:
- P&L Review: Budget vs. Actuals. Why did we overspend?
- Variance Analysis: "We planned $50k revenue, hit $40k. Why?"
- Expense Audit: Review recurring software subs. Cancel unused tools.
- Tax Check: Is the Tax Account fully funded for the estimated liability?
3. The Quarterly Strategy Session (QBR)
When: First week of new Quarter. Action:
- Adjust Salary Caps for System 08 People.
- Set Marketing Budget for System 02 Marketing.
- Distribute Profit Share (if applicable).
4. Closing the Books (SOP)
To ensure reports are accurate, the Bookkeeper must:
- Reconcile all Bank Feeds by the 5th.
- Categorize all Credit Card expenses.
- Review "Uncategorized" transactions with the Founder.
- Lock the period in the software by the 8th.
Related Documents: