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PPT to Knowledge Workflow

1. The Challenge​

We have legacy knowledge locked inside PowerPoint slides. This workflow extracts ("liberates") that knowledge into reusable AKUs.

2. The Extraction Process (The "Chop Shop")​

Step 1: Inventory​

  • Gather all PPTs into the Inbox folder.
  • Create a tracking sheet: PPT Name | Status | AKUs Created.

Step 2: Decomposition (Slide-by-Slide Analysis)​

For every significant slide, ask: "Is this a distinct concept?"

  • Yes: It becomes a new AKU.
  • No: It is merged into an existing AKU.

Step 3: Transcription & Expansion​

  • Text: Copy bullet points into the AKU Details section.
  • Speaker Notes: Copy into the AKU Script section.
  • Visuals: Export the slide as an image -> Add to AKU Visuals.
  • Gap Fill: If the slide is vague, the Content Manager interviews the SME to fill in the blanks.

Step 4: Tagging & Linking​

3. Reverse Engineering (Building New PPTs)​

Once knowledge is in AKUs, building a new presentation is fast:

  1. Define the Outline.
  2. Select relevant AKUs.
  3. Pull the "Visuals" and "Key Takeaways" from each AKU.
  4. Assemble into a new Deck.

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